The project manager is in charge of the project. Whether the project is large or small it has to go through the four phases of the project management. Each phase has its distinct features and steps to follow. The build-up phase is the major phase in project management; it should be done by following the following steps.
Assemble the team:
To get the right people to board on the right task it is important to assess the skills required for the project. This step is linked with the planning phase of the project management where the necessary tasks and activities are estimated. Upon accessing the skills, check whether the employee skill sets are matching with the project requirements. It is important to have people satisfying the skill set, if not it is important to hire a temporary workforce or train the employees with the skill set. To access the skill set of the employees the business can make use of the
project management software which will make the process easy and simple. Note it is important to make sure that everything should fall under the budget and not more than that.
Planning the assignments:
Just like planning the project with the
project management software, it is important to plan the tasks and assignments. When the team is assembled, the project manager would be already aware of the skill set of the workforce. Therefore planning the tasks and assigning them will be easier. To make the planning process easier, list the members, sort the list according to the skill set, and discuss with the team members. This will improve collaboration and increase team communication.
Scheduling:
Scheduling is important. The schedule should be elaborate and should include all the to-dos. This should include the resource details and the time required with the available resources to complete the task. The schedule should be realistic and achievable. The target dates should not be flexible and the milestones should be reached on time. Creating the schedule with the
project management software notifies all the persons involved in the project. It also allows the persons involved to track down the progress and allows for completing the tasks on time.
Budget:
For each phase of the project management, it is important to consider the budget. The question that should be asked even before starting the build-up phase is “How much will be required?”. This should include the complete details like, the travel, training, supplies, research, personnel, capital expenditure, and others. The budget should be the best guess, no matter how carefully it is planned it may exceed. Therefore allocate some extra limit to each and expect that it may go beyond what you have. Remember, your priority should be quality over quantity.